Description

Department:
Brown Cancer Center
Location:
Health Sciences Center
Time Type:
Full time
Worker Type:
Regular
Job Req ID:
R108122
Minimum Requirements:
Bachelor's degree with four (4) years of relevant experience or the equivalent combination of education and experience. Grade 7 (Salaried)
Position Description:

The Executive Assistant II will report directly to the Brown Cancer Center (BCC) Director/Associate Vice President for Health Affairs. The individual in this position will operate independently and execute the bulk of the UofL administrative and upcoming NCI P30 grant submission duties associated with the Cancer Center Director's UofL responsibilities. The individual will assist with confidential issues, including maintaining sensitive documents and information, and will provide critical communications between the BCC Director and UofL School of Medicine (SOM)/research executive offices, university leadership, the National Cancer Institute Office of Cancer Centers leadership and all other BCC customers. Other roles will include working with the Director and Deputy Directors, in conjunction with BCC HR Office and partner Departments, on senior faculty affairs actions. This position will also handle significant delegated (from BCC Director) responsibilities within the Workday system which the ULH Executive Assistant II does not have access to. Under the direction of the BCC Director, this position will work closely with the BCC Deputy Directors to plan, organize, and coordinate events, faculty recruitment visits, P30 External Advisory Boards and senior UofL leadership meetings for the Brown Cancer Center. The Brown Cancer Center has over 130 members, which span 7 Schools and 21 Departments throughout the entire University of Louisville.

Essential Duties and Responsibilities:

• Act on behalf of the Director to propose and implement administrative decisions on the UofL Cancer Center side of operations; to include signature authority on items as instructed by the Director.
• Work with the Director and Deputy Directors, in conjunction with BCC HR Office and partner Departments, on faculty affairs items (to include annual work plans, annual reviews, new and renewal endowments, promotions, reviews, letter requests, etc.)
• Be the lead admin source for everything related to NCI P30 submission; to include assisting in preparation, submission, preparing various reports and analyses, organizing and coordinating external and internal advisory committee meetings and other duties as assigned.
• Work with members of the Office of University of Advancement to ensure growth in cancer-related philanthropy and appropriate stewardship of existing gifts - especially those pertaining to NCI Cancer Center Designation.
• Act as a liaison between the Director and internal and external parties. Represent the director, deputy director and senior leadership as delegated (e.g., meetings) and provide interpretation of policies and viewpoints using discretion and a high degree of judgement in communicating with all parties.
• Handle Cancer Center Director-delegated duties within the new UofL Workday system.
• Establish a culture of job ownership, process orientation, and continuous improvement within the Brown Cancer Center's faculty, staff and operations.
• Coordinate strategic initiatives involving the Director, Deputy Directors and leadership from the Office of Research and Innovation, the UofL School of Medicine, the EVHPA's office and the University President's office.
• Serve as procurement UofL cardholder for Director's office, responsible for making travel arrangements and preparing expense reports in compliance with UofL financial policies, professional association memberships, event attendance, and reimbursement requests.
• Organize and coordinate Brown Cancer Center special events and local, national, and international seminars and meetings, including the annual Brown Cancer Center Research Retreat and monthly BCC Grand Rounds - Guest Lecture Series.
• Manage membership in the Cancer Center, including creating and maintaining a database of Cancer Center activities and publications. Work with BCC IT to update and maintain the BCC research website. Work with BCC Core Leaders, to make sure they have updated BCC Membership lists on a quarterly basis. Be responsible for compiling and submitting the annual Center RIF report to the EVPRI's office.
• Prepare reports, analyses, Personal Service Contracts (PSCs), and other executive duties as assigned by the Director and Deputy Directors.
• Co-lead, organize and run the annual Brown Cancer Center High School Summer Research Program.
• Organize BCC faculty recruitment visits - especially those pertaining to NIH-funded investigators being recruited for the goal of achieving NCI designation.
• If NCI Designation is approved, be responsible for all senior communications with NCI Office of Cancer Center Programs leadership and administration.

The Brown Cancer Center encourages candidates to apply who have demonstrated the capacity to create supportive work environments, collaborate effectively on teams, and serve the students we admit and aim to attract.

Target Compensation Maximum:
$89,483.00
Target Compensation Minimum:
$59,655.00
Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.