Description

Department:

85204 Wake Forest University Health Sciences - Academic Office of Sponsored Programs

Status:

Full time

Benefits Eligible:

Yes

Hours Per Week:

40

Schedule Details/Additional Information:

ADDITIONAL SKILLS/QUALIFICATIONS:

Excellent oral, written, and interpersonal communication skills

Managing multiple projects at varying levels with concise and accurate details across multiple platforms

Ability to organize and manage an extremely high volume of emails and meetings to gather data

Ability to direct and influence the work of others and demonstrate excellent customer service

Ability to work collaboratively and effectively with faculty, staff and external colleagues

Strong facilitation skills

Strong problem solving skills

Ability to multitask and prioritize

Ability to use Microsoft Office Suite

Pay Range
$28.55 - $42.85

JOB SUMMARY: Under general supervision, will provide oversight and coordination of the end-to-end contract approval processes, serving as liaison for contract submissions for academic/research. Will work with cross-functional teams to receive, submit, track status, follow up, and serve as the main point of contact between enterprise procurement groups and academic/research teams. Will coordinate multiple level ancillary reviews as required depending on contract type to navigate contracts through the review process, updating business owners on status and timelines and updating electronic sites accordingly. Will participate in documenting, proposing, and implementing process improvements. Additionally, may redline, negotiate and route for execution direct vendor agreements for academic/research which do not require additional review by legal, IT or privacy. Reports to Director of Research - Contracts, OSP.

EDUCATION/EXPERIENCE: Bachelor's degree or an equivalent combination of education and experience.

LICENSURE, CERTIFICATION, and/or REGISTRATION: N/A

ESSENTIAL FUNCTIONS: The OSP

Takes primary responsibility for the organization, effectiveness, and completion of the tasks that drive contract approval. Coordinates the work of cross functional teammates throughout the organization to drive completion of clerical activities related to contract approval. Escalates roadblocks to manager in a timely manner. Prepares and presents regular progress reports on contract status to manager and relevant stakeholders. Represents academic/research and its contracts to all related enterprise stakeholders (such as supply chain, legal, IT), serving as the liaison, spokesperson, and representative. Negotiates research procurement agreements with vendors deemed to be low legal risk. Performs other duties as assigned by leadership.

SKILLS/QUALIFICATIONS: Exceptional oral, written, and interpersonal skills to communicate effectively with a large and diverse constituency, including senior leadership, faculty, support staff, granting agencies, and vendors High degree of conscientiousness to actively seek and identify opportunities to contribute to and achieve goals Maintains a sense of purpose, value, and ownership of work and takes responsibility for performance with high effort/commitment levels Adaptability to remain flexible and open to new ideas and encourage others to value change Persists towards solutions and goals in changing circumstances and identifies ways to incorporate new practices into existing framework Strong decision-making/problem-solving skills to proactively identify and evaluate the root cause of problems Recognizes issues or opportunities and determine whether action is needed Breaks down complex problems into their fundamental part and takes charge of a group when necessary to facilitate either action or a decision Ability to understand, interpret and apply laws, regulations, and policies Strong planning and organizational skills with the ability to manage multiple priorities/deadlines Demonstrated proficiency in Microsoft Office, Word, Excel, Power Point applications Highly goal oriented, self-motivated, and ability to work independently as well as with guidance when appropriate

WORK ENVIRONMENT: Clean, well-lit, comfortable office environment May be subject to interruptions PHYSICAL REQUIREMENTS: 0% 35% 65% to 35% 65% 100% N/A Activity X Standing X Walking X Sitting X Bending X Reaching with arms X Finger and hand dexterity X Talking X Hearing X Seeing Lifting, carrying, pushing and or pulling: X 20 lbs. maximum X 50 lbs. maximum X 100 lbs. maximum

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more - so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation's largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.

Provides administrative support for research-related activities at the institution; ensures proposals are submitted in a timely manner; tracks approval process, follows up on grants/contracts signature and set up of awards; ensures efficient data management; and provides guidance on grant and contract parameters while being trained on the daily operations of OSP. Administratively supports a set of diverse and complex awards that include federal, non-federal and international funders. Works independently, anticipates and resolves problems; and updates supervisor on status of proposals and awards/grants. Uses independent judgment and problem-solving skills to ensure compliance with sponsor and donor regulations, School and University policies as well as departmental procedures.